May Committee Meeting Notes

Post date: May 03, 2011 2:17:40 AM

Old Business

• 1. Sweatshirts. Once we have the summer camp roster, we'll check with everyone on what they need. 

  2. Pancake Breakfast

     1. Handing out ticket packets for Pancake bfst tonight. 

     2. Three shifts this year. Shorter shifts b/c we have more people available. 2:45 slots. 

     3. Every boy gets an envelope w/ 10 txs and instructions. 

     4. Extra twist this year. The posters have tear-offs. If people bring in the tear-offs w/ a boy's name on the back, the boy gets credit for the ticket. Chris will add a notification "Please bring this tab!" and reprint. 

     5. One of the new jobs this year is "signage", which includes waving signs. 

  3. Treasurer's report

• • 1. $200 deposit on new Eagle plaque

    2. $1200 donation to Camp Cooper in conjunction with our Adopt-a-Camp project there. 

• 4. Summer Camp

• • 1. Camp $ are DUE by next meeting

    2. Pioneer camp $22 for hat/t-shirt deal online pre-sale. at camp it is $15/$15. Jackie will send it out to the mailing list. 

    3. Only 8 scouts have pre-paid for camp at this time. 

New Business

• 1. Committee Leadership positions that need to be filled. Historically, we have had a number of people who have both Committee and ASM positions. Now that we are are getting larger, we will start having more separation of duties.

     1. Scouting for Food/ Good Will Good Turn. 

     2. FOS chairman

  2. Training

• • 1. Suzette Davis is taking over this position. 

    2. Currently going through all of the existing paperwork. She will make a report when she gets this together. 

    3. Need to meet w/ the ScoutMaster to find out which special trainings we need for the outings that we want to do over the next year. 

    4. Schedule MB councilor training later this month. Has to be renewed every year. Schedule for 5/16. Done - on the calendar. 

• 3. Attendance/Dues Envelopes

• • 1. Each month, $2 per Scout, regardless of attendance. 

SPL report

- Camporee was great. 

- back-packing campout planned for 5/13-14. 

- this month is gaming month. 

Scoutmaster report

- Camporee was great. We won the campsite competition and the clean campsite competition. The boys represented themselves well. 

- Will put an upper limit on the number of OA scouts to staff, as it severely affects the Troop. 

- Excellent cooperation between the two new Scout patrols for Breakfast. 

- suggestion from one of the webelos parents -- assign the webelos to a patrol so that the food is more evenly distributed. Since there was no assignment, everyone lined up at the first station to have food, leading to gross shortages in some Patrols, but leftovers in others. 

Eagle project proposals

• 1. Eric Schucht. Youth advisory council has asked to have their meeting room remodeled. Project has been approved by council. A good amount of prep work has been done, but Eric needs to meet with the Eagle advisor, Chris Welder, to complete the preparations for the proposal to the Committee and present it at a later meeting. Especially, he needs to ensure that he has written approval from the city to do the work, if it is approved by the Committee and Eagle board. Otherwise, it sounds like a great project. 

  2. Dylan Shelton. Dylan proposes a project to help the Tualatin Presbyterian Church by cleaning the parking lot and repainting the lines. The Committee felt that it is a worthy project, but Dylan needs to meet with the Eagle advisor and complete all of the preparations for the Eagle proposal and then re-present at a later meeting.